Saying goodbye is never easy – even if you are leaving your dead end type of a job (though you have gotten used to it, and maybe even learned to love because of the many friends you have made through the years) and moving on to greener pastures, so to speak. Following are 4 simple tips on how you can hand over your resignation letter gracefully and making it as painless as possible for all people involved.
1. Timing Is Key
Before informing your superior of your intentions, make sure that you have reviewed your employment contract, and know the required notice period as well as your annual leave status. Some employers will allow you to go on terminal leave where you use up your remaining leave credits without having to report to the office, but some will not. Either way, honor what is in the contract to avoid straining relationships. Remember that they may need you to work through your notice period to have a proper turnover of responsibilities. Most managers prefer that the “discussion” be held at the start of the day.
2. Honesty Is Important
You know your reasons for leaving, but your superior does not. So, before informing your boss, make sure that you are clear on how your new job is more appropriate for you. It can be because of the salary and benefits, progression, location, scope of work, duties, and many others. Tell all the circumstances surrounding your transfer but be tactful. Make your boss realize that the transfer will be for your own good, and it should not be about how bad your situation with your current job is.
3. Keep Emotions at Bay
Whether you love your boss or you hate him, it is best that you keep your emotions away from the conversation. Stick to the facts. Before the meeting, think of what your superior will say. Dealing with this early will help you control your emotions better once the talk begins. Also, this will prevent you from feeling guilty, dazzled, or even lured into accepting a counter offer. It is normal for employers to dangle enticing offers to good prospects, but remember your reasons for leaving in the first place.
4. Write a Good Letter of Resignation
Preferably, prepare the letter before informing your boss of your intention to leave. It formally confirms your intention so it will be official and will not delay your intended departure date. Make sure you have extra signed copies to make sure that your letter is received.
To sum everything up, gracefully handing over your notice involves honesty, sincerity, and getting it done. The conversation will most likely not be easy so it is best to do it as painlessly and as quickly as possible by knowing exactly what to say and how to say it.